how to add a signature in outlook if you already have one

Going overboard with fonts and colors could also come across as unprofessional. In the worst-case scenario, the custom colors and font sizes could be illegible on the other person’s monitor. The custom fonts you spent a whole day perfecting, in the best-case scenario, might show up as default text. It’s better to keep it simple,” she says. “I’m not a fan of that because not everybody’s computer will pick up on that. Fun fonts and colors - You might be tempted to spice up your signature with custom colors and fonts, but Whitmore suggests showing restraint.Your personal signature - Despite the name, your email signature line shouldn’t have an actual image of your signature in it because extraneous images in emails are likely to trigger spam filters and might not show up in the recipient’s default email view.Many of the elements people often include are largely unnecessary. When it comes to your email signature, less is often more. What to leave out of your email signature Take your business emails to the next level with our guide to formatting emails in Microsoft Outlook. But if you’re in an ongoing email conversation with someone, it’s OK - and often preferred - to omit your signature after the first time. It’s easy to have your email app automatically add your signature line to every email you send.

An external email signature, on the other hand, could include more detailed contact information plus a line touting your company’s latest product or service offering. An internal email signature might just include your name, position and extension number. If you are emailing clients as well as internal contacts, you might consider constructing custom variations of your email signature.

Your email address, in case the email is forwarded.

Social media links to either your company's or your personal accounts.

These elements are optional but often helpful:

Your phone number (and fax or mobile numbers, if pertinent).

That means you should always include the following: If someone needs to follow up with you, they should immediately know how.

The most important part of the email signature is your contact information, says business etiquette expert Jacqueline Whitmore. Outlook makes it easy to create multiple custom signatures - you can see step-by-step instructions on Microsoft's website. If it’s been awhile since you thought about your email signature, it’s time to give it a review. In the everyday workplace tech toolbox, the email signature is often overlooked and misused.

How to add a signature in outlook if you already have one